How to Price Your Work: A Guide for Freelancers

By: Rafal Reyzer
Updated: Oct 4th, 2023

how to price your work as a freelancer - featured image

There are a few factors to consider when setting your rates as a freelancer.

Determine your hourly worth. If you’re new or lack experience, gauging this can be challenging. Analyze your expertise against other freelancers in your domain. If you’re a top-tier professional, command higher rates. Also, consider your client’s budget to gauge their spending capacity. It’s essential to ensure you cover your expenses and make a profit. If you’re uncertain, tools like the billable hours calculator can guide you. Remember, setting your freelance rates is subjective; it hinges on your worth and market demand. This piece will guide you on adequately pricing your services to earn what you merit.

How to Decide What to Charge

Pricing your work correctly is one of your top tasks as a freelancer. If you charge too little, you won’t be able to make a living. But if you charge too much, you might not get any clients. So how do you decide what to charge?

Here are a few things to consider when pricing your work:

1. The Scope of the Project

How much work will the project require? How many hours do you need to spend to get it done? The more work is necessary, the higher the price should be.

2. Your Experience

If you’re just starting, you might not charge as much as someone who has been freelancing for years.

3. The Client’s Budget

If the client has a limited budget, you might need to adjust your price accordingly. But if they just got a lot of financing, they’ll be more willing to spend more on high-quality work.

4. The Value of the Project

Some projects are simply worth more than others. If it’s a high-profile project that will generate a lot of exposure, you can charge more.

5. The Market Rate

What are other freelancers in your field charging for similar projects? Can you check what are the current rates on various freelance marketplaces? Once you’ve considered these factors, you should have a good idea of what to charge for your work. Remember, your prices should be fair to both you and the client. If you’re not sure what to charge, ask for a range that you’re comfortable with and let the client choose.

Key Takeaway:

When pricing your work, consider the scope of the project, your experience, the client’s budget, the value of the project, and the market rate.

Avoid Setting Your Rates Too Low

If you’re a freelancer, you know how important it is to set your rates correctly. If you charge too little, you’ll end up working for less than you’re worth and may even have a hard time making ends meet. But if you charge too much, you could price yourself out of work altogether. So how do you find that sweet spot? One way to start is by looking at what others in your field are charging for similar services. This can give you a good idea of what the average rate is for the type of work you do. Of course, you also need to consider your own experience and skills when setting your rates. If you’re a freelancing newbie, you may need to charge a little less than someone who’s been in the business for a while. But as you build up your portfolio and your reputation, you can raise your rates accordingly. It’s also important to consider the type of work you’re doing. If it’s something relatively simple and doesn’t require a lot of time, you may offer lower rates compared to something more complex or time-consuming. Ultimately, the best way to find the right rate is to experiment and get a read on the market. Start with a rate that you’re comfortable with, and then adjust it based on the response you get from clients. If you’re constantly getting lowballed or you’re not getting any work at all, it’s time to tinker with your rates. But if you’re getting more work than you can handle, you may raise your price a bit to increase your hourly rate. The most important thing is to make sure you’re getting paid enough to make a reasonable profit. To make your bank account happy, spend time on market research or use a pricing calculator.

Key Takeaway:

It’s important to find the right rate for your freelancing work by checking what others in your field are charging.

Pricing Yourself Based on the Client’s Budget

If you’re a freelance writer, you know that one of the most important things you can do is price your work based on the client’s budget. It’s not always easy to do, but it’s important to remember that the client is the one who is ultimately paying your bills.

Here are a few tips to help you price your work based on the client’s budget:

1. Know Your Worth

This is probably the most important thing to remember when pricing your work. You need to know how much your time and skills are worth and then price your work accordingly.

2. Be Flexible

Depending on the project, you may choose to be flexible with your pricing. If the client has a limited budget, see if there’s anything you can do to lower your price. Perhaps you just need more income this month and this will affect your decision.

3. Negotiate Like a Pro

If the client is adamant about a certain price, you can still try to negotiate. See if there’s anything you can do to reach a compromise that works for both of you.

4. Be Upfront About Your Pricing

When you’re first starting, it’s tempting to lowball your prices to get the gig. But this is a huge mistake because, in the long run, you’ll end up devaluing your work. So be upfront about your work from the start and only offer discounts if you’re truly confident that the client can afford it.

5. Get The Pricing Agreement in Writing

Once you’ve agreed on a price, get it in writing. This will help avoid any misunderstandings later on. Key Takeaway: It’s important to research your potential clients and assess how much they can pay for your work accordingly.

Knowing When and How to Negotiate Your Freelance Rate

As a freelancer, you are in control of your rates. You are the one who decides how much your time is worth. How do you know if you are charging too little or too much? The answer is: It depends on your experience, your industry, your location, and a host of other factors. However, there are some general guidelines you can follow when negotiating with a potential client.

Consider your level of experience:

  • How many years have you spent freelancing?
  • What clients have you worked with in the past?
  • What were the rates you received for similar projects in the past?
  • What is the average freelancing rate in your country or region?
  • Which language are you working in (some languages are more expensive than others)?

As you gain experience and build up your portfolio, you can charge more, because your services will be more valuable.

Consider your industry

Some industries pay less than others. If you are in a low-paying industry, you may need to accept that fact and charge accordingly. But if you are in a high-paying industry, you may get away with charging more.

Consider your location

If you live in an expensive city like New York, you will probably need to charge more to cover your costs of living and operating expenses. But if you live in a cheaper area like Thailand, and use geo-arbitrage, you may charge less.

Consider the type of work you are doing

Some types of work are simply worth more than others. Again, the key word here is value. Some types of work are simply worth more than others. If you are doing complex technical work, for example, you will naturally charge more than if you’re doing simple data entry or proofreading.

Consider your client

Because of a variety of factors, some clients will pay more than others. If you are working for a large corporation, it will probably pay more than a small business owner who is strapped for cash. If you are working for a very demanding client, they may also be willing to pay more. You should start by pricing your work at the low end of the market and go from there.

Key Takeaway:

As a freelancer, you’re in control. Consider your experience, industry, location, and type of work when setting your rates.

Avoiding Unfair Payment Practices

As a freelancer, you’re always hustling to find new clients and grow your business. But what happens when you’re trying to cash in on your years of experience and expertise? You may find that not all clients will pay what you’re worth. Some may try to take advantage of your situation by offering unfair payment terms. To avoid being taken advantage of, it’s crucial to know your worth and be willing to walk away from any deal that doesn’t reflect that. Here are a few tips to help you price your work fairly and avoid getting ripped off:

1. Do Your Research

Before working with a new client, it’s important to do your research and find out what others in your field are being paid. This will give you a good starting point for negotiating your rate. There are a few different ways to research freelance rates, including online forums, job boards, and freelancing marketplaces. Once you know what others are being paid, you can negotiate your rate accordingly.

2. Know Your Value

Besides knowing what others in your field are being paid, it’s also important to know your value. This means understanding your skill set, experience, and the results you deliver. When you know your value, you’ll be in a much better position to negotiate a fair rate. Be prepared to back up your ask with examples of your work and the results you’ve achieved for previous clients.

3. Be Willing to Walk Away

There will be times when a client isn’t willing to pay your asking price. When this happens, you need to be prepared to walk away from the deal. It’s better to cancel a deal than to agree to terms that don’t reflect your value. If a client isn’t willing to pay a good rate, they’re not worth your time.

4. Get The Deal in Writing

Once you’ve reached a deal with a client, it’s important to get the terms in writing. This will help to avoid any misunderstandings down the road. Be sure to include the agreed-upon rate, payment schedule, and scope of work in your contract. This will help to ensure that both you and the client know what to expect.

Key Takeaway:

As a freelancer, it’s important to know your worth and be willing to walk away from any deal that doesn’t reflect that.


In conclusion, there is no one “right” way to come up with a pricing formula as a freelancer. It’s important to consider all the factors involved, such as your own time and expertise, the client’s budget, and what you need to cover your costs and make a profit. Use these guidelines to help you find a pricing model that works for both you and your clients. You can also create a Google Sheet or use accounting and bookkeeping software to make sure you get paid on time. Next up, you may want to explore a guide on how to start your journey in personal finance blogging.

Rafal Reyzer

Rafal Reyzer

Hey there, welcome to my blog! I'm a full-time entrepreneur building two companies, a digital marketer, and a content creator with 10+ years of experience. I started to provide you with great tools and strategies you can use to become a proficient digital marketer and achieve freedom through online creativity. My site is a one-stop shop for digital marketers, and content enthusiasts who want to be independent, earn more money, and create beautiful things. Explore my journey here, and don't miss out on my AI Marketing Mastery online course.