Remote Work Communication: 6 Tips for Busy Professionals

By: Rafal Reyzer
Updated: Oct 5th, 2023

remote work communication - featured image

In our increasingly digital landscape, where remote work is becoming the norm, one thing stands tall: effective communication.

But why the emphasis on communication in a remote setup? Well, consider this: open and regular exchanges can nip potential misunderstandings in the bud, saving everyone hours of backtracking. Beyond just clarity, great communication also weaves trust, an invisible thread that binds and empowers teams, especially when they’re spread across time zones. And let’s not forget the magic of camaraderie—a few check-ins and team chats can recreate the watercooler moments, making distances seem trivial. So, want a thriving remote team? Remember, it starts with a simple ‘hello’ and making sure everyone feels heard.

Remote Communication is Key to a Distributed Team’s Success

If you watch team sports like basketball, football, or hockey, there is one thing you will hear often when coaches or players are interviewed after a win. They attribute their victory to great on and off-the-court team communication. Even in cooking competitions like Master Chef, where contestants work in teams to run a lunch or dinner service, good communication is always the key to success in any challenge. In those set-ups, team members are working in the same location (court, field, kitchen, etc.), yet there are still communication lapses now and then. How much more if team members are in various locations, such as in the case of remote workers? That is why an effective remote work communication system must be in place.

Remote Work Communication: 6 Best Practices for Team Productivity

Overseeing a team of remote workers can be a challenge for any business owner or manager. Without constant and clear communication, team members may feel lost and misguided, which could cause costly errors and unwarranted stress on both the employer’s and the employee’s part. Here are the best business practices for boosting team productivity through an effective remote work communication system:

1. Use a Project Management Tool

It’s difficult to establish and maintain effective communication when working remotely. Using a project management tool like Slack, Trello, or Asana can make a difference in this area. I am the voice of experience regarding this matter. Managing a team of writers and editors became much easier for me when I started using Asana. The app automatically reminds each of my remote workers every day about their tasks and when they are due. In effect, it sets some of the vital aspects of my enterprise on auto-pilot.

use project management tools for remote work communication

2. Establish a Regular Check-in Routine

Most remote workers, more specifically freelancers have flexible work schedules. As a manager, should institute a habit for them to check in regularly to know their daily assignments. It is also important to be aware of time zone differences and make sure that everyone has the opportunity to weigh in on decisions. A project management software or app can also be helpful in this area, as all tasks can be shared on the same platform. So even when team members work at different times, they can still collaborate.

err of the side of over-communication rather than under-communication

3. Err on the Side of Over-communication Rather than Under-communication

It is better to be on the verge of being annoying by giving constant reminders to your remote workers than a slacker who just leaves team members to their own devices. Believe it or not, they need to hear from you, their leader, often. Remote workers appreciate constant communication. If they are doing something wrong, correct them right away so it will not lead to bigger mistakes. If they are doing a great job on the task you gave them, commend them from time to time.

4. Make your Instructions Clear and Concise

Make sure everyone on the team knows what you expect from the beginning. You should also check if they understand every detail, including the deadline. Keep everything clear and direct to the point when giving your marching orders. For example, when you give an assignment to a remote writer, set the parameters well so he or she will not deviate from the topic.

5. Cultivate Mutual Trust

Trust is essential in any working relationship, but it is especially important when working remotely. If you can’t trust your teammates, working together productively and improving the work ecosystems will be difficult.

take advantage of technology for remote work communication

6. Take Advantage of the Available Technology

Make use of technology to stay connected and facilitate collaboration. Use video calls and conferencing, project management tools, and other online resources to keep everyone on the same page. Following these best practices will help ensure that your remote team collaboration is productive and successful. If you can’t trust your remote team, you can’t work together productively. Make sure everyone agrees with clear and concise communication. Use video conferencing and project management tools to stay connected and facilitate collaboration.

Tips for Managing Communication in Distributed Teams

It’s difficult to manage communication in distributed teams, but some tips can help. First of all, it’s important to define roles and responsibilities for each team member. This helps everyone to know specific roles and ensures that each task is duly assigned. Secondly, regular check-ins with team members are crucial to ensure that everyone is on the same page and working towards common goals. Finally, encourages transparency and openness to communication among team members. This way, you can quickly identify and address any potential issues.

how do remote workers communicate

FAQs in About Remote Work Communication:

1. How do remote workers communicate?

There are a few different ways that remote workers communicate. The most common method is probably email, which is fast and easy to use. However, some companies prefer to use chat apps like Slack or HipChat and other messaging tools for more real-time communication. And of course, there’s always the good old-fashioned phone call or the more modern video call on Zoom or Google Meet if you need to have a conversation right away.

2. How does remote work affect communication?

There are a few ways that remote work can affect communication. Without face-to-face interactions, it can be more difficult to build trust and rapport with colleagues. Team members may have different levels of comfort with communicating online or via video calls, which can lead to frustration or misunderstandings. Coordinating schedules and deadlines across time zones can be challenging, particularly if urgent matters arise. But don’t worry, there are solutions to each of these issues.

3. Why communication is important in remote work?

Communication is critical in any work environment, but it is essential when working remotely. Poor communication can lead to misunderstandings, missed deadlines, and a general feeling of disconnection from your team. Good communication will help you build mutual trust and respect with your colleagues. Moreover, it ensures that everyone agrees regarding expectations and deadlines, and keeps projects moving forward smoothly.

4. How can I communicate better when working from home?

There are a few key things you can do to communicate better when working from home. First, establish clear expectations with your team or supervisor about what communication channels will be used and how often you should check in. This will help avoid confusion and miscommunication down the line. Second, make sure to over-communicate rather than under-communicate when working remotely. It’s easy to assume that everyone knows what you’re up to, but it’s important to keep others in the loop so that there are no surprises later on. Send regular updates, even if they seem like small details, and always err on the side of being too communicative rather than not enough. Finally, schedule regular video calls or face-to-face meetings if possible. This way, you can put faces to names and build stronger relationships with your coworkers despite being physically apart. Building strong personal connections is crucial for effective remote work communication.


Overall, effective remote work communication is essential for maintaining productivity and preventing misunderstandings. Constant discourse, whether oral or written, can also help build trust among team members and maintain a sense of camaraderie. So, if you’re looking to improve your productivity as a remote worker or manager, make sure you’re communicating effectively! Next up, you may want to explore a guide to remote work wellness.

Rafal Reyzer

Rafal Reyzer

Hey there, welcome to my blog! I'm a full-time entrepreneur building two companies, a digital marketer, and a content creator with 10+ years of experience. I started to provide you with great tools and strategies you can use to become a proficient digital marketer and achieve freedom through online creativity. My site is a one-stop shop for digital marketers, and content enthusiasts who want to be independent, earn more money, and create beautiful things. Explore my journey here, and don't miss out on my AI Marketing Mastery online course.