By Rafal Reyzer •
Are you looking for the best
How did I ever start using such an app?
It all started with pain. Productivity improvement wasn’t even the issue.
After years of keyboard grind, I got symptoms of repetitive strain injury. This made writing, my dearest passion more difficult than it already was.
My quest for relief included buying a vertical mouse and creating an ergonomic workspace.
But the game-changer was installing a
Using this app, enabled me to work pain-free once again. It also dramatically improved my writing productivity and performance across the board. After all, we can speak three times faster than we can type. Did you know that?
Nowadays, writing on my keyboard seems almost archaic. I wouldn’t go back to tapping my fingers on those pieces of plastic, even if you paid me top dollar.
The
Just keep in mind that your work may need more editing if you dictate instead of typing. But hey, isn’t editing the easier part?
In this article, I’ll give you a list of nine top speech-to-text apps you can use to obliterate your writing goals.
List of the best dictation apps for writers for professional or personal use:
1. Nuance Dragon Home 15 – It costs $200 for a lifetime license, but it’s worth it (you can check the available versions here) – available for Windows. That’s the one I’m using right now after checking so many different options.
2. Google Docs Voice Typing – Free, web-based tool available on all platforms.
3. Apple
4. Braina Pro – Starting at $49 for a 1-year license – available on Windows.
5. Windows Speech Recognition – Free, available on, you’ve guessed it – Windows.
6. Speechnotes – Free, web-based tool available on all platforms.
7. Dragon Anywhere – the best mobile app for power users, including advanced features ($14.99 per month or $149.99 per year). Available on Android and iOS devices.
8. Google Mobile Voice Typing (Gboard) – the best free mobile solution for Android users.
9. Siri
10. Microsoft
Now let’s leave the shallow waters and learn more about each
The 10 Best Dictation Apps For Writers
1. Nuance Dragon Individual 15
My top pick and the software I use every day as a writer.
This app is my chief recommendation, and it’s the one I use regularly (even to write this blog post).
It’s not free and you would need to pay $200 for the lifetime license for the Home Version. But it’s worth every penny.
Once I shifted from a free
Indeed, this is more than a
Mostly surfing the web, opening programs, text editing, and OS navigation.
But the biggest game-changer is that with Dragon, you can write in any text field you choose (chats, apps, emails, social media, etc.)
The app is 100% compatible with Microsoft Word, and it has over 60 different voice commands. It has a few minor drawbacks, but all in all, I wouldn’t exchange it for any other app.
I even wrote a complete review of Nuance Dragon, so feel free to check it out to learn more. I also made a video about the installation and customization process for this app.
PRICE: $200 (Home version), $500 (Individual Professional version)
PLATFORM: Windows (Desktop), Android & iOS (Mobile)
AVAILABLE LANGUAGES: English (all variants)
PROS:
- 99% voice recognition out-of-the-box.
- Over 60 different voice commands that are useful for writing and editing.
- You can use the software across all communications platforms (chat, email, etc.). This will make your workflow so much faster.
- You can turn the
dictation on and off with a simple press of a button.
CONS:
- It’s only available in English, so If you want to dictate in another language, check out option number two in this review.
- The browser extension is not entirely functional yet.
- It’s not fully compatible with Google Docs.
- There will be no further software updates for Mac users.
BOTTOM LINE:
It’s the top app used by many respected writers and authors. It allows you to work in a hands-free mode while enhancing your productivity at the same time. Minor drawbacks aside, it is a fantastic writing tool for everyday use.
2. Google Docs Voice Typing
Best for total beginners when it comes to writing with a dictation app.
This is the best free option you can use to start your
The best thing about it is that it’s free and you don’t even have to sign up for anything. You only need to create a Google Doc, go to Tools in the upper menu, and choose “voice typing.”
This will open up the
PRICE: Free
PLATFORM: Web-based tool
AVAILABLE LANGUAGES: It has voice recognition capability in several different languages (80+). English in its various accents works best, but other languages like French or Spanish work great as well.
PROS:
- It’s available in a few dozen different languages, so it’s a perfect choice if English is not your native tongue.
- It’s free, and with ample practice, you will find it effective in converting speech into text.
- It’s browser-based, so you don’t have to install anything.
CONS:
- The app only works within Google Docs.
- The voice recognition quality is not the highest.
- The
dictation function stops automatically after a moment of silence. - It doesn’t have any extra commands.
BOTTOM LINE:
If you’ve never used
3. Apple Dictation
A free speech-to-text tool that comes with all Apple devices.
This should be your first choice if you’re a Mac user and on the hunt for something free that works.
All you need to do to activate it is go to system preferences, then click “keyboard”, look for a microphone icon and follow by “dictation”.
The standard version of this
This will take you to the menu where you can turn it on (along with the enhanced
One thing great about it is that you can turn it on and off by using a keyboard shortcut.
This gives you broader capabilities than the free tool from Google Docs because you can write across different platforms.
What I like about Apple
PRICE: Free
PLATFORM: Mac
AVAILABLE LANGUAGES: All in all, you can dictate in 31 different languages: Arabic, Catalan, Chinese, Croatian, Czech, Danish, Dutch, English, Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Malay, Norwegian, Polish, Portuguese, Romanian, Russian, Slovak, Spanish, Swedish, Thai, Turkish, Ukrainian, and Vietnamese.
PROS:
- It’s free.
- You can use it across many different apps and in your browser.
- The app has a lot of extra voice commands you can use.
CONS:
- It’s only available for Mac users.
- You cannot use it with Google Docs.
- If you have an older Mac device, you can only dictate for 30 seconds before it turns off automatically.
BOTTOM LINE:
It’s the number one
4. Braina Pro
Here’s an app that recognizes many languages and serves as your personal assistant.
It’s the biggest competitor of Dragon Naturally Speaking, and it lets you dictate in languages other than English.
It has a speech-to-text feature in 120 languages. It also recognizes local dialects, so you don’t have to worry that it will misspell words if you have an unusual accent. Just like Dragon, it comes with 99% speech recognition capability out-of-the-box.
You don’t even need to “train” the app by dictating loads of text so it gets used to your pronunciation. You can set it up in a matter of minutes and start enjoying increased productivity in hands-free mode.
You can even take advantage of added voice commands such as “new line” or “delete that”.
Braina will help you write in any text field. This includes your email client, social media platforms, Microsoft Word, Google Docs, or any other text editor. You can use it even in noisy environments, provided you have a decent microphone.
The app also has a virtual assistant function. It’s better than Siri or Cortana as it’s designed for maximizing productivity, especially for writers.
For example, you could say “synonyms of joy,” and it will generate an answer. There are dozens of commands like that, and you can check them here.
Finally, the Braina mobile app lets you control your PC through your mobile device. You only need to be connected to a home Wi-Fi network.
PRICE: $49 for a 1-year license, $239 for a lifetime license.
PLATFORM: Windows (there’s also a mobile app on Android and iOS, but it comes with limited capabilities).
AVAILABLE LANGUAGES: 120 languages in total (including regional accents).
PROS:
- Available in 120 languages.
- It has a virtual assistant option that uses AI to improve your productivity.
- It allows you to control your PC through a mobile app.
- It allows you to write in any text field.
CONS:
- You can only use it if you have an internet connection.
- Not available for Mac users.
- You might experience a few issues when it comes to punctuation.
BOTTOM LINE:
It’s great for writers looking for a professional speech-to-text solution in languages other than English. It is also a great productivity enhancer with many voice commands and virtual assistant features. All in all, $49 is a small price to pay for such a versatile writing tool.
5. Windows Speech Recognition
A useful free dictation app for Windows users.
If you’re reading this on a Windows PC, you can try out this free tool right now. Open “Control Panel” and click on “Ease of access” and then “speech recognition.”
Then click on “start speech recognition”. Afterward, you’ll need to go through a couple more steps (like setting up your microphone, etc.) before you’re ready. But the whole setup should take no more than five minutes.
Now you’ll be able to use Windows 10 Speech Recognition for writing, and use voice commands to control your computer hands-free.
Once the app is in listening mode, you can start using commands like “comma”, or “open quote”, and even do basic web searches.
But finally, the app lacks advanced voice recognition software capabilities and commands you can find in Dragon or other apps.
PRICE: Free (assuming you already have Windows installed on your computer)
PLATFORM: You’ve guessed it – Windows
AVAILABLE LANGUAGES: English (U.S. and UK), French, German, Japanese, Mandarin (Chinese Simplified and Chinese Traditional), and Spanish.
PROS:
- It’s a free app you can immediately try if you’re working on a Windows PC.
- It has a few useful voice commands that enable you to control your PC.
- It has a “mouse grid” feature that lets you click on specific objects on the screen.
- It doesn’t work well with web browsers.
CONS:
- The app is only available in a couple of languages.
- It lacks the advanced features and commands of other
dictation apps. - The speech recognition quality is not always up to par with your expectations.
BOTTOM LINE:
It’s not a perfect solution, especially if you plan to write daily. This is not designed for prolific writers, but it can be helpful if you’re looking to experiment with voice recognition software.
6. Speechnotes
A free browser-based dictation app with a user-friendly interface.
This free app only works in Chrome, but you can check it if you’re looking for a free, easy-to-use speech-to-text tool. All you need to do is to open it in your browser, and you are ready to write.
Once your text is in the editor, you can use the “read it out loud” function to eliminate any typos or grammar issues.
The best part about Speechnotes, however, is that it’s also a free Chrome extension.
It’s used by over 100,000 people and has a 4.5-star rating on Chrome Web Store, so you might try it. It offers excellent features like autosave, exporting text to Google Drive, printing, automatic capitalization of letters, and more.
You can also spend five dollars a month to buy the Speechnotes Premium version. It will let you work in full-screen mode (great for focus and concentration), automatically count words, and get rid of ads.
PRICE: Free, with in-app purchases ($5 a month)
PLATFORM: Web-based tool, Android app, and a Google Chrome extension.
AVAILABLE LANGUAGES: 11 Languages in total – English, German, Spanish, Italian, French, Portuguese, Russian, Chinese, Japanese, Korean, and Arabic.
PROS:
- It has an excellent interface that lets you start writing like a pro within a few minutes.
- It lets you read any text out loud for proofreading.
- It comes with a Chrome extension that lets you dictate into any text field on any website.
- It has a fast “copy to clipboard” feature that lets you transfer text to other apps.
CONS:
- It’s only available in Google Chrome.
- It doesn’t work too well if you dictate in languages other than English.
- It doesn’t let you edit or format text.
BOTTOM LINE:
It’s a powerful free app designed specifically for Google Chrome users.
7. Dragon Anywhere
The best mobile app for power users, with advanced built-in features.
This is the top choice if you’re a writer who loves to crunch out words onto your mobile screen as it offers fully-formed
Whether you’re sitting in a local cafe, shopping, or even walking in the park – it’s always there with you.
It’s nice especially if you already use Dragon Naturally Speaking on your desktop computer. In fact, it shares a lot of similar features.
It lets you dictate with no word limits, and with a 99% accuracy rate if you’re a native English speaker. Also, it allows you to open the correction menu to rectify any spelling or grammar mistakes.
You can also program it to understand industry-specific vocabulary, so you don’t have to hand-type it like with other apps.
Like the regular Dragon, the app uses advanced deep-learning algorithms that adapt to your speech patterns. Many professional authors use this app to write complete book manuscripts, as it lets you dictate up to 5000 words per hour.
PRICE: $14.99 per month or $149.99 per year.
PLATFORM: Android and iOS.
AVAILABLE LANGUAGES: English (all variants and accents)
PROS:
- Just like Nuance Dragon but on your mobile device. It lets you format and edits text seamlessly through voice commands.
- It allows quick exporting to Dropbox and Evernote.
- You can add industry-specific words to improve dictation accuracy.
- It supports “auto-texts,” which are frequently used passages you can insert into the editor with a single-word command.
CONS:
- If you’ve never used the Dragon software before, it might take a while before you get completely used to it.
- It’s a paid app (see pricing).
- It’s not always 100% accurate, but it gets better the more you use it.
BOTTOM LINE:
If you’re a writer who is always on the go, consider spending $15 a month on Dragon Anywhere. It is going to make your life so much easier. There is also a one-week free trial where you can check the premium features before deciding to buy.
8. Google mobile voice typing (Gboard)
The best free mobile solution for Android users.
If you’re already using Gboard on your Android device, then switching to voice typing is an easy decision.
I’m using this feature all the time for taking notes in Google Keep and composing articles in Google Docs. I also find it useful when writing emails or writing social media posts while out of the office.
Of course, voice recognition quality depends on the type of microphone you’re using.
Your built-in smartphone mic is usually enough. But if you’re seriously considering voice writing on your phone, invest in an inexpensive lapel mic ($15-$20) with a 3.5 mm jack that can be plugged into your phone.
This will vastly improve your results and turn your phone into a professional writing machine.
This app works in 120 languages, so it’s great if you’re multilingual and want to switch from one language to another fast.
And the best part? You can even type while offline. That’s perfect if you’re exploring the wilderness or sitting on a long-haul flight.
PRICE: Free
PLATFORM: Android
AVAILABLE LANGUAGES: 120 different languages.
PROS:
- It’s free and does a good job.
CONS:
- It doesn’t allow you to format or edit the text using voice commands.
- It’s not as accurate as other paid tools.
- You have to keep pressing the “dictate” button as you go along.
BOTTOM LINE:
It’s a viable alternative to a paid option like Dragon Anywhere. It’s always free and readily accessible on your Android mobile device.
9. Siri Dictation
The best free mobile solution for Apple users.
If you have an iPhone or an iPad, Siri
First, it’s completely free, and like all Apple products, it has a slick user interface. It even displays a sound wave graph, based on what you’re saying. This gives the professional sense you won’t get when using an Android device.
Siri
Siri comes with a bunch of advanced
If you need help setting it up, check out this comprehensive guide to Siri Dictation.
PRICE: Free
PLATFORM: iOS
AVAILABLE LANGUAGES: 120 languages.
PROS:
- It’s Free.
- It has a great multilingual
dictation option, and it’s available in dozens of different languages. - It even works on Apple Watch.
- It has an offline
dictation feature.
CONS:
- It takes a little time to learn all the
dictation commands. - It’s not always entirely accurate, but it does the job pretty well.
- The
dictation tool switches itself off automatically after a few seconds, so you need to re-press thedictation button to make it work. - It’s not great for producing lengthy documents.
BOTTOM LINE:
This is your top solution for an iOS device. Siri works great where voice-to-text capability is required. Now you can write at a greater speed than ever before on your mobile device.
10. Microsoft Dictation App for Microsoft 365 and the Web
Free dictation app for all devices with Microsoft 365 subscription and MS Word online.
This
Microsoft
This app can also be used in 20 different languages. Besides English, you can dictate Spanish, Dutch, Finnish, French, German, Chinese, Japanese, and several other widely used languages. It even has a profanity filter that masks swear words with ****. It is so convenient to use even when you are on the road. As long as you have an internet connection on your mobile phone or PC, you can use this app.
If you have Microsoft 365 subscription, the microphone icon automatically appears near the right end of your Word toolbar. All you have to do is click it and once it says: “start listening” you can begin dictating and the system would start typing the words you said.
The dictate button is circled in red.
To learn more about how you can utilize this feature on your device, just check out this easy-to-follow guide.
PRICE: Free for MS Office online and Microsoft 365 subscribers
PLATFORM: Windows, macOS, iOS, Android, Web
AVAILABLE LANGUAGES: 20 commonly used languages
PROS:
- It’s free and readily available if you have Microsoft 365 subscription.
- It supports 20 different languages that are most commonly used in the world. It has a profanity filter too.
- It works on both Windows and macOS computers, iOS and Android mobile devices, and online using Chrome, Edge, or Firefox browser.
- It has an auto-punctuation function or you can dictate punctuation marks as needed.
CONS:
- Exclusive for Microsoft 365 subscribers or MS Word online, in which case, you need an internet connection.
- It may sometimes misunderstand you if you have a thick foreign accent, but you can always correct using your keyboard.
- It doesn’t work in older versions of MS Word.
- It doesn’t support many world languages including Arabic, Afrikaans, etc.
Bottom line: This is one of the most often overlooked and under-utilized features in MS Word. You should definitely take advantage of this especially if you’re a prolific writer or when doing a thesis, a book, or any other multi-page document.
The Top 5 Benefits of Using a Dictation App For Writing
1. It’s faster
I used to write around 700 words an hour on a keyboard. But with a high-quality
2. It’s more ergonomic
I so wish that someone told me about
3. It lets you “write as you speak”
Now, you can put this classic writing advice into action because you’ll be talking to your computer. This makes your content much more readable and devoid of complicated terminologies. It makes the writing process more natural.
4. It makes you a better verbal communicator
By dictating your books, articles, and essays, you become better at enunciating precisely what you want to say.
5. It’s the future
You’re probably already using voice to communicate through a variety of apps. Using your voice for writing is the logical next step.
Additional Dictation Tips For Writers
Bonus Tip #1: Use the right microphone to get the most out of the dictation software
I learned that using a proper microphone is one of the best things you can do to improve the quality of
Even if you get the best piece of software, you won’t get an optimum result if you’re speaking into a crappy microphone.
You can choose between three different popular types, depending on your needs.
1. Bluetooth Headset
First on the list is a Bluetooth headset, which you can get from anywhere between $30 and $100. It’s the most recommended option by most
That’s because the microphone is placed right next to your mouth. This allows the device to pick up sound waves better for a more accurate text interpretation.
This writing gadget also lets you dictate while walking around your office, which may be convenient. The only drawback here is that you won’t be able to dictate and listen to music on your headphones at the same time.
Here’s a recommended model you can use.
2. Podcasting Microphone
The second option is a podcasting microphone. This is convenient for many users because it allows you to dictate while listening to music on your headphones. On the minus side, a mic like this takes up more space and has to be fixed to your desk.
Here’s a recommended model you can use.
3. Gooseneck Microphone
Option number three is the best of both worlds. A gooseneck microphone gives you all the flexibility while picking up sounds perfectly.
Yes, you still need to sit (or stand) at your desk to make it work. But at least it doesn’t take up a lot of space, and it can provide a desirable
Here’s a recommended model you can use.
Bonus Tip #2: How to use dictation for maximum speech-to-text efficiency
Once you have the right software and hardware in place, the only thing you need to do is to learn how to dictate accurately.
Here’s how:
- Speak rhythmically and pronounce words clearly
- Speak in full sentences (otherwise, the software may “think” you’re starting another sentence and capitalize words)
- Speak directly into the microphone and keep it close to your mouth
- Before starting your sessions, do a couple of mouth warm-up exercises or read a paragraph from a book out loud.
If you want to learn and master the skill, you can read a book like “Dictate Your Book: How To Write Your Book Faster, Better, and Smarter” by Monica Leonelle.
In 59 pages, you’ll get all the info you need along with exercise prompts.
Final Thoughts
Upgrade your skills to thrive in the voice-first world. It’s the future of writing and communications.
The days of tapping your fingers on the keyboard are slowly ending. I’m delighted that you are looking for an excellent dictation app to usher you into the voice-first future.
You’re probably already using apps such as Siri, Cortana, Google Home, or Alexa. Plus, you’re already sending lots of voice messages to your family, friends, and colleagues. This is simply a better, faster, and more ergonomic way to produce content.
All you have to do is take the same functionality and implement it in your writing process. I guarantee it will improve your productivity a lot, and you’ll never want to go back to the keyboard again.
Have you used any of the apps listed above? Drop me a line if you have any questions.
